How to Create an Invoice on Shopify 2025: Complete Guide
Introduction
If you’re wondering how to create an invoice on Shopify, you’re not alone. Many Shopify merchants need professional invoices for orders, B2B sales, or wholesale clients. While Shopify doesn’t have a built-in invoicing feature for manual orders, there are easy ways to generate and send invoices using built-in tools and apps.
Let’s walk through the exact steps to how to create an invoice on Shopify, whether manually or automatically, and how to customize your Shopify invoice template.
Table of Contents
Can You Create Invoice Shopify?
Yes — but not directly from the basic Shopify admin.
Shopify automatically sends order confirmation emails, but these aren’t professional invoices. If you need a formal invoice for accounting, B2B, or customer documentation, you’ll need to:
- Use Shopify’s Draft Orders
- Install an invoice generation app
- Customize a Shopify invoice template
Method 1: How to Create an Invoice on Shopify via Draft Orders
The easiest native way to generate an invoice is through Draft Orders.
Step-by-Step Guide:
- Go to Shopify Admin > Orders > Drafts
- Click “Create order”
- Add products, customers, shipping, and tax
- Click “Send invoice”
- Your customer receives an email with a payment link and order summary
This is perfect for manual orders, wholesale deals, or sending custom invoices for negotiation-based purchases.
Method 2: Use a Shopify Invoice App (Automated & Branded)
To create branded and automated invoices, Shopify app integrations are your best option.
Best Shopify Invoice Apps in 2025
| App Name | Features | Pricing |
| Order Printer Pro | PDF invoices, packing slips, returns | Free plan |
| Sufio Invoices | Professional invoices for global tax laws | Paid only |
| Invoice Hero | Custom logo, color, auto-sending | Free plan |
| Fakturama | EU VAT-ready, legal invoicing | Free & Paid |
These apps allow you to:
- Automatically send invoices when an order is placed
- Create and download Shopify invoice templates
- Customize branding: logos, fonts, colors
- Comply with tax regulations and legal formats
Bonus Tip: Use Sufio if you sell internationally and need multilingual, VAT-compliant invoices.
Customize Your Shopify Invoice Template
Whether you’re using Order Printer Pro or Sufio, customizing the invoice template can help maintain brand identity and provide clarity for your customers.
Here’s what you can include:
- Company logo & contact
- Customer information
- Order number, date, due date
- Line items, taxes, and shipping
- Legal disclaimers or return policy
If you’re tech-savvy, you can even edit HTML/CSS templates in the app to create fully custom invoices.
Automate Invoice Sending on Shopify
Manually sending invoices can be a hassle, especially at scale. Here’s how to automate it:
- Choose an app like Invoice Hero or Order Printer Pro
- Enable automatic invoice sending for:
- New orders
- Fulfilled orders
- Refunds or returns
- Set invoice delivery via email or downloadable PDF
This is especially useful for B2B clients who need instant documentation.
Use Invoices for Packing Slips & Shipping
Most invoice apps also allow you to:
- Print packing slips for warehouse operations
- Attach invoices to shipments
- Keep records for tax and returns
Apps like Order Printer Pro allow bulk printing and even barcode support for warehouse scanning.
When Should You Create Invoice Shopify?
Creating a Shopify invoice is especially important for:
- B2B/wholesale orders
- Tax-deductible sales
- Dropshipping operations
- International shipping compliance
- Manual or custom-priced orders
Even if you’re running a DTC brand, offering downloadable invoices can improve customer trust and support efficiency.
FAQs on Shopify Invoicing
Can I create a manual invoice in Shopify?
Yes, use Draft Orders to create and send an invoice manually.
What’s the best Shopify invoice app?
Order Printer Pro and Invoice Hero are the most popular for 2025, both offering free plans.
Can I customize the Shopify invoice template?
Yes, many apps allow template editing with logo, colors, and order fields.
Is invoicing on Shopify free?
Manual Draft Order invoicing is free. Advanced invoice automation may require a paid app.
How do I automate invoice sending?
Install a compatible app and enable auto-send on order status triggers (new, shipped, refunded).
Final Thoughts
Creating invoices on Shopify is essential for professionalism, compliance, and customer satisfaction. While Shopify doesn’t offer a built-in invoicing tool, you can easily manage it using Draft Orders or apps like Order Printer Pro and Invoice Hero.
With the ability to customize your Shopify invoice template, automate delivery, and support international customers, you’ll not only save time — you’ll build trust with every sale.
So whether you’re selling B2B, managing wholesale clients, or want to create a better customer experience, now you know exactly how to create an invoice on Shopify — the right way.
